The Legal

Stuff

Weddings:

Governing Law:

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales.

Copyright:

All images and related materials, whether stored digitally or otherwise, are protected by copyright law. Block Multimedia retains exclusive ownership of all photographs and videos. Clients may reproduce, print, or display photos for personal use only, subject to these Terms and Conditions.

Website Display and Promotional Usage:

Clients grant Block Multimedia a non-exclusive, worldwide license to display and use photographs and videos covered by this contract for promotional purposes, including advertising, brochures, websites, and sample albums.

Block Multimedia will take reasonable measures to protect photographs and videos from unauthorised access or use but cannot be held liable for unauthorised actions by third parties.

Liability:

Block Multimedia shall not be liable for indirect loss, third-party claims, or delays in completing the work. In the event of defective work, Block Multimedia’s liability is limited to rectifying the defect.

Block Multimedia is not responsible for personal accidents that may occur during a photographic or videographic shoot.

Artistic License:

Block Multimedia has artistic discretion regarding poses, locations, and digital retouching. Block Multimedia’s judgment in these matters shall be deemed correct.

Photographs and Videos:

Block Multimedia will strive for colour accuracy but cannot guarantee exact matching. In the case of mixed colour and monochrome images or videos, colour choices are subject to Block Multimedia’s artistic interpretation.

All photographs and videos are produced to the highest professional standards, but fading may occur over time, especially if exposed to direct sunlight. Block Multimedia is not responsible for this natural deterioration.

Photographs and videos are presumed to be received in good condition unless the Client notifies Block Multimedia of any discrepancies within 7 days of receipt.

Block Multimedia aims to capture the key moments and atmosphere of your wedding day, working diligently to create a beautiful and lasting record of your special event. However, it's important to understand that capturing every single moment is not always possible, and certain factors like weather, lighting, and the cooperation of subjects can influence the final results.

Group photographs must be organised by the Client or a guest. Block Multimedia is not responsible for unorganised or missed group shots.

Block Multimedia is not responsible for the Client’s personal interpretation of final edited images or videos, as factors like weather and location can affect the appearance of photographs and videos.

Package Contents:

Items included in packages (albums, USBs) must be ordered within 12 months of the wedding date. Orders placed after 12 months may incur additional charges or may not be fulfilled.

Booking Fee:

A non-refundable booking fee of 20%, of the full service, is required to secure Block Multimedia’s services. This fee is deducted from the total package price.

Payment:

The booking fee is payable upon signing of this contract. The remaining balance of the package fee must be paid in full no later than 2 weeks before the wedding day. Late payments may result in cancellation of services without refund.

Force Majeure:

In the event of unforeseen circumstances beyond Block Multimedia’s control (e.g., illness, injury, natural disasters), Block Multimedia will attempt to find a replacement. If a replacement cannot be found, liability is limited to a full refund of fees paid.

If the wedding is canceled due to force majeure, Block Multimedia may transfer payments to a new date or issue a refund, subject to certain conditions and fees.

Cancellation:

Cancellation fees vary based on the timing of the cancellation. Cancellations within 8 weeks of the wedding date may result in full payment of the package fee.

Clients are advised to purchase wedding insurance to cover potential cancellation expenses.

Pricing:

Prices are subject to change without notice. Block Multimedia is not VAT registered.

Referrals:

Referral discounts are only available for 14 days from referral date. Block Multimedia has the right to change or cancel the discount at any time.

Refunds:

Refunds are generally not provided for technically acceptable photographs or videos. Refunds for package items may be subject to restrictions.

Change of Date:

Changing the wedding date may incur a fee of £200. If the new date is not available, payments may be non-refundable. Discounts may not apply to rescheduled weddings.

Two Photographers/Videographers:

If one photographer or videographer is unable to attend the wedding, a refund of £250 may be issued.

Retouching:

Basic retouching is included. Additional retouching is available as an optional extra.

Storage:

Original digital images and videos are stored for one month. Raw image and video files are deleted after one month and all images and videos are deleted one year after the wedding. Clients should download and backup their photos and videos within the first year.

Complaints:

Complaints must be raised in writing within 7 days of receiving the images or videos.

Discounts:

Discounts may be reversed if the package is changed. Changes to the package must be made at least 3 weeks before the wedding.

Wedding Insurance:

Block Multimedia recommends wedding insurance to protect clients from potential losses.

Data Protection:

Block Multimedia will only collect and process personal data necessary for the fulfillment of this contract. Client contact information will be used for communication regarding the wedding and delivery of services. Block Multimedia will not share client data with third parties except where required by law.

COMMERICAL:

Governing Law:

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales.

Copyright:

Block Multimedia retains all copyright in the photographs and/or videos created under the agreement. Clients receive a license to use the Works as specified in the agreed-upon usage rights (detailed in the quote/contract). Any use beyond the agreed license requires written permission from Block Multimedia.

Usage Rights:

The specific usage rights granted to the Client will be detailed in the individual quote/contract. These rights may include (but are not limited to): website use, social media, print advertising, marketing materials, etc. Usage rights are non-transferable and may be subject to limitations (e.g., duration, territory).

Model Release:

It is the Client’s responsibility to obtain all necessary model releases for individuals featured in the content provided, unless otherwise agreed in writing with Block Multimedia.

Client Responsibilities:

The Client is responsible for:

Providing a clear brief outlining the project requirements, including desired style, shot list (if applicable), and any specific instructions.
Ensuring access to the location(s) for the shoot.
Providing necessary props or materials, unless otherwise agreed.
Approving final edits/deliverables within the agreed timeframe.

Block Multimedia Responsibilities:

Block Multimedia will:

Deliver the work in a professional and timely manner, consistent with the agreed brief and specifications.
Use reasonable skill and care in creating content.
Provide the content in the agreed-upon format and resolution.

Payment:

A 20% deposit of the total cost is required upon signing of this contract to secure Block Multimedia’s services. 30% of the total cost cost is due 7 days days before the shoot date. The final 50% is due upon delivery of the final edited product. Late payments will incur a 20% late fee.

Cancellation/Postponement:

By Client: If the Client cancels the shoot within 14 day of the scheduled date, the deposit is non-refundable. Further cancellation fees may apply depending on the notice given. Postponement by the Client may be subject to a rescheduling fee of 10%.
By Block Multimedia: In the event of unforeseen circumstances preventing Block Multimedia from completing the shoot (e.g., illness, equipment failure), every effort will be made to find a replacement photographer/videographer. If a suitable replacement cannot be found, liability is limited to a full refund of any fees paid.

Force Majeure:

Neither party shall be liable for any failure or delay in performing its obligations under the agreement to the extent that such failure or delay is caused by a Force Majeure Event. A Force Majeure Event means any event beyond the reasonable control of the affected party, including but not limited to: acts of God, war, terrorism, riots, embargos, acts of civil or military authorities, fire, floods, accidents, strikes, or shortages of transportation, facilities, fuel, energy, or materials.

Liability:

Block Multimedia’s liability for any breach of this agreement shall be limited to the total fees paid by the Client. Block Multimedia shall not be liable for any indirect or consequential losses.

Artistic License:

Block Multimedia retains artistic license regarding the style, composition, and editing of the Works. While every effort will be made to meet the Client’s brief, the final creative decisions rest with Block Multimedia.

Storage of Files:

It is the Client’s responsibility to download and back up the final delivered content, as this will only be stored for 14 days.

Confidentiality:

Both parties agree to keep confidential any information disclosed during the course of any project.

Data Protection:

Block Multimedia will only collect and process personal data necessary for the fulfilment of this contract. Client contact information will be used for communication regarding the project and delivery of services. Block Multimedia will not share client data with third parties except where required by law.

Entire Agreement:

This agreement constitutes the entire understanding between the parties and supersedes all prior negotiations and agreements, whether written or oral.

Amendments:

Any amendments to this agreement must be made in writing and signed by both parties.

EVENTS:

Governing Law:

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and1 Wales.

Copyright:

Block Multimedia retains all copyright in the photographs and/or videos created under this agreement. Clients receive a license to use the Content as specified in the agreed-upon usage rights (detailed in the quote/contract). Any use beyond the agreed license requires written permission from Block Multimedia.

Usage Rights:

The specific usage rights granted to the Client will be detailed in the individual quote/contract. These rights may include (but are not limited to): website use, social media, marketing materials, internal company communications, etc. Usage rights are non-transferable and may be subject to limitations (e.g., duration, territory).

Model Release/Permissions:

It is the Client’s responsibility to obtain all necessary model releases or permissions from attendees featured prominently in the Content, especially if the event is private or requires such permissions. Block Multimedia is not responsible for obtaining these releases. For public events, it is generally understood that attendees may be photographed/filmed unless otherwise stated by the event organiser. The Client should advise attendees of this possibility.

Client Responsibilities:

The Client is responsible for:

Providing a clear brief outlining the event details, including date, time, location, key moments to capture, and any specific requirements.
Ensuring Block Multimedia has access to the event location(s) and any necessary facilities.
Providing a schedule or running order for the event (if applicable).
Informing Block Multimedia of any specific restrictions or rules at the event venue.

Block Multimedia Responsibilities:

Block Multimedia will:

Deliver the Content in a professional and timely manner, consistent with the agreed brief and specifications.
Use reasonable skill and care in creating the Content.
Provide the Content in the agreed-upon format and resolution.

Payment:

Cancellation/Postponement:

By Client: If the Client cancels the shoot within 14 day of the scheduled date, the deposit is non-refundable. Further cancellation fees may apply depending on the notice given. Postponement by the Client may be subject to a rescheduling fee of 10%.
By Block Multimedia: In the event of unforeseen circumstances preventing Block Multimedia from completing the shoot (e.g., illness, equipment failure), every effort will be made to find a replacement photographer/videographer. If a suitable replacement cannot be found, liability is limited to a full refund of any fees paid.

Force Majeure:

Liability:

Block Multimedia’s liability for any breach of this agreement shall be limited to the total fees paid by the Client. Block Multimedia shall not be liable for any indirect or consequential losses.

Artistic License:

Block Multimedia retains artistic license regarding the style, composition, and editing of the Content. While every effort will be made to meet the Client’s brief, the dynamic nature of live events may require on-the-spot adjustments.

Coverage:

Block Multimedia will make reasonable efforts to capture the key moments of the event as outlined in the brief. However, due to the unpredictable nature of live events, it is not guaranteed that every single moment will be captured.

Storage of Files:

It is the Client’s responsibility to download and back up the final delivered content, as this will only be stored for 14 days.

Confidentiality:

Both parties agree to keep confidential any information disclosed during the course of any project.

Data Protection:

Entire Agreement:

This agreement constitutes the entire understanding between the parties and supersedes all prior negotiations and agreements, whether written or oral.

Amendments:

Any amendments to this agreement must be made in writing and signed by both parties.

Event Specific Considerations:

Venue Restrictions: The Client is responsible for informing Block Multimedia of any restrictions imposed by the event venue (e.g., limitations on equipment, flash photography, access to certain areas).
Crowd Control: Block Multimedia is not responsible for managing crowds or ensuring access to specific individuals for photographs/videos. The Client is responsible for facilitating this.
Event Schedule: Block Multimedia will work according to the event schedule provided by the Client. Any changes to the schedule may impact the coverage.